Retention

This article explains what a retention is, how it works and how we must apply it to invoices that are generated in Unosof.

What is a Retention?

Retentions are a mechanism for the advance collection of income and complementary taxes, whereby one person (the seller) deducts from another (the buyer) a certain percentage of the value to be paid in cash or on credit, in purchases and services, in order to consign it to the SRI.

In this sense, Retentions act as a "deposit" applied to an invoice, since this value is deducted from the value owed by the client and goes directly to the SRI.

For example, when we apply a 1% retention to an invoice, the client (or buyer) must pay only 99% of such an invoice, since that 1% is transferred directly from the seller to the SRI.

Relationship of a Retention with the SRI

When applying a retention, a legal document is generated and it shall also be authorized in the SRI; this document has a date and an authorisation code.

Retention Module in Unosof

Unosof has a module for applying retentions to invoices issued from Unosof.

Go to: Home / Accounting / Accounting Transactions / Retentions

Retention module in Unosof

The retention module table consists of the following columns:

Bill Customer: The customer who receives the invoice and must pay it.

Ship Customer: The customer who receives the product.

Ledger: The ledger with the retention transaction entries.

Invoice date: The date the invoice for order was generated (commonly, this is the order creation date).

Invoice: The Unosof ID of the invoice.

Invoice SRI: The ID of the SRI invoice in the Unosof system.

Amount: The total value of the invoice (without discounting the retention).

VAT: The value of the aggregating tax (VAT) of the invoice in question.

Date: The application date of retention to the invoice. Automatically, this date corresponds to the current date. However, a date can be placed up to six days after the present day.

How to apply retention to an invoice in Unosof?

To apply retention, we can use the Invoice filter and locate the Unosof ID of the invoice to which we will apply the retention. Furthermore, searching for all the invoices of a specific customer using the Customer field and selecting a range of dates in Start Date and End Date is possible.

Retention module filters

Once we have located the invoice, we select the retention percentage we want to apply. We do this by displaying the menu in the Retention Renta column.

In the drop-down menu, we can choose three different retention percentages 1%, 5% and 8%. In the field to the left of the drop-down menu, we can view the total value of the retention. This value is obtained through the system's automatic calculation, considering the client must pay to purchase the total invoice value and the percentage chosen in the drop-down menu.

You should always apply retention BEFORE applying a deposit to an invoice. Otherwise, the deposit entered in Unosof will not reflect the actual value the client must pay to purchase flowers.

The last step to complete is to click on the SAVE button, and the retention will have been applied to our invoice.

SAVE button in the View Retention module

How to delete a previously applied Retention?

To eliminate a retention we must search for it in the retention module using any of the available filters. Once we have located it, we click on the red DELETE button.

Delete Button in Retention module

Retentions and the Client's Account Statement

As explained above, when applying a retention, the value of the invoice to be paid by the client is reduced by the percentage of such a retention.

We can verify this in the following example with the client SERGECA CIA LTDA.

In the retention module, we apply a 1% retention to the total value of the invoice, which is $1008.00.

The total value of Withholding is then: $10.08

By subtracting $10.08 from the invoice total of $1008.00, we will get a total of $997.92.

Customer Account Statement SERGECA CIA LTDA.

This value of $997.92 is the value owed by the client to the farm, and therefore the value that will appear on the client's Account Statement.