Exportation documents for Colombia

On this page you will find all the necessary export documents to be able to export in the rose farms in Colombia.

To enter these export documents, you must enter the Airway Bills module.

Within this module, in the "COLOMBIA" section, you will find all the export documents.

Next we will show you a detail of all the documents: Planilla de cargue, Fitosanitario, Politica Antinarcoticos, Carta de Aerolínea, Factura Comercial and assignment of the "# de factura fiscal" to the unosof invoices.

Planilla de Cargue

To review this document, you must enter the "Multi Print Load Sheet" option. The document is generated as soon as the order is invoiced.

This document is known as Planilla de Cargue or Planilla de Embarque in the different farms in Colombia.

The document is addressed to the cargo agency, it has the information of the drivers and a brief description of the boxes.

It has fields to sign the truck out of the farm and the export information for each of the orders.

Fitosanitario

To review this document, you must enter the "Multi Print Phytosanitary" option. The document is generated as soon as the order is invoiced.

The Phytosanitary certificate is a requirement to export merchandise of plant origin that is issued before the Colombian Agricultural Institute ICA of the Ministry of Agriculture and Rural Development.

To modify the person who signs this document, you have to request the Unosof support team to make the modification through the database.

Política Antinarcoticos

To review this document, you must enter the option "Multi Print Anti-Narcotics Policy". The document is generated as soon as the order is invoiced.

This document makes the farm responsible for the content of the cargo before the Colombian and foreign authorities and before the air transporter in the event that narcotic, explosive, illegal or prohibited substances or elements are found.

This letter of responsibility indicates the information of the end customer, type of merchandise, dispatch details, and other references for the cargo export.

To change the name and document of the person in charge of signing this document, you must enter the Accounting Administration module.

After entering this module, you must go to the Account Info section and at the bottom, we will find the change option:

Export Document Signer.

Export Document Cedula.

Export Document Phone.

Export Document Área.

Carta de Aerolínea

To review this document, you must enter the "Multi Print Airline Letter" option. The document is generated as soon as the order is invoiced.

This letter of responsibility, like the anti-narcotics policy document, makes the farm responsible for the content of the cargo before the airline and the cargo agency that will take the shipment to its final destination.

This letter of responsibility indicates the information of the end customer, type of merchandise, dispatch details and other references for the export of the cargo.

To modify the person in charge of signing this document, you must proceed with the same change that we previously explained for the Anti-narcotics Policy document.

Factura Comercial

To review this document, you must enter the "Commercial Invoice Multi Print" option. The document is generated as soon as the order is invoiced.

This document is essential for them to receive the cargo at the airport, in it we can view all the information on the content of the cargo and the charges that have been made to the client.

This document can also be downloaded when creating the invoice.

To change the information of the person in charge of signing this document, you must contact the Unosof support team to make the change through the database.

Printed Invoice ID Assignment

This option is used to migrate information to the accounting system, since this report is where you can add the tax invoice # and DEX codes.

Select the option "Printed Invoice ID Assignment".

To enter the fiscal invoice #, use the "Invoice ID Dian Exportation" column.

Another fundamental data is the registration of DEX 1 and DEX 2 with their respective dates, this information is entered in the following boxes.

Reportes with the information of the "Factura Fiscal".

To view the reports that contain the information of the fiscal invoice, you must enter the Sai Reports module.

Select the "Sai Detail Sales" report

In this report we can review the information of the invoices depending on the range of dates used.