Sales Info

In this module, you can configure rules for the sales department. Below, we describe the accounting settings related to sales.

Block PO Date Change and Block PO Creation Time:

This setting will allow you to block the commercial department from creating Purchase Orders for the same day, after a cutoff time.

For instance, if the Block PO Date Change setting is set to Yes, and the Block PO Creation Time is set to 10:00, the sales department will not be able to create purchase orders for the same from 10:00 onwards.

This tool has been built for the Allocation Department, in order that they can have the time to distribute the demand well. It also prevents orders get created after that time for flowers that are not hydrated enough yet to pack and ship out on the same day.

Credit Limit and Term Checking

Credit controls can be managed with two components: Credit Limit, and Credit Term.

The limit is associated with the amount of money you allow a customer to buy, the term is associated with the amount of time you allow the client to pay.

Credit Limit

Credit limit = Money. How much money do you give to your customer to buy with? With this setting, you can turn the blocking on or off. This setting will prevent the sales department to create a purchase order for a blocked client, it will also prevent that post-harvest can pack boxes for a blocked client.

Credit Term

Credit Term = Time. How many days of credit term do you give to your customer? With this setting, you can turn the blocking on or off. This setting will prevent the sales department to create a purchase order for a blocked client, it will also prevent that post-harvest can pack boxes for a blocked client.

Term/Credit Checks on Create Invoice

This setting will prevent creating an invoice for a client that is blocked on credit term and/or credit limit. Sometimes a purchase order for a blocked client has been pre-packed when the client was not blocked yet, in that case, you might wish to invoice a blocked client anyways, so you have to switch this setting off.

Minimum Invoicing Pricing

This setting allows the users to block the invoicing of purchase orders that do not comply with the minimum price per product.

1) turn on Customer Invoice Data Checks 2) insert minimum pricing.

We recommend inserting at least 0.01, to create a PO PO invoice alert.

In the picture above we can see the Minimum Sales Price is set to 0.0100. This means that if a PO has a product with a price less than 0.01, an invoice will not be created until we correct the price.

Calculated Recommended Credit Limit

Its possible to make the sistem recommend you a credit limit based on their history purchases. First question is, how far do you want to back, and the second question is, how much weight to you give to that period of time.

Terms for Credit Limit

The amount of terms, are the history blocks of periods of time of 30 days each, that you'd like the sistem run back to calculate / suggest a credit limit with. Each term has its own purchase block of time being sold in USD's.

This only applies for customers with a purchase history that equals at least the amount of terms being set.

This is a "Running" table. Credit limits should not fluctuate a lot, but a customer can suddenly buy less product over last month, then the months before, or, the customer can increate its purchases vs periods of time before. Those history periods of time, we take into account to come up with a credit limit suggestion.

Term Back Weight

Each term has its own period of time of 1 month with its assigned amount of USD's to it. Its possible to maximum 4 term periods back. Each term you can give a value, a weight, to decide the importance of that term to your business.

The weight of a term (usd's sold over a period of time) can more or less important to your business, depending on the time of the year that term felt into. Did the term corresponded to a seasonal purchase block of time? Does the term represents a loyalty valuation to your business? How much do you wish to scale up your business with your customers based on the result of those terms?

The way to set the Terms and Weight per Terms, can be done in the following page:

Example Recommended Credit Limit Calculation:

Customer XYZ bought: Term 1) 01-30 days ago: USD 1.000,- Term 3) 31-60 days ago: USD 2.000,- Term 3) 61-90 days ago: USD 100,- Term 4) 91-120 days ago: USD 5.000,- Lets say: Term 1) 30 days: corresponds from May 25th till Abril 26th Term 2) 30 days: corresponds from March 25st till March 27th Term 3) 30 days: corresponds from March 26st till Februari 26nd Term 4) 30 days: corresponds from Februari 25th till Januari 28th We set to run 4 periods back.

4 periods of time.

How much weight do you give as a company to these periods of time is the question. Example: Term 1) 2.0 Term 3) 2.0 Term 3) 2.0 Term 4) 2.0

Term back Weight

The result would be: Term 1) 2.0 * USD 1.000,- = USD 2.000,- Term 3) 2.0 * USD 2.000,- = USD 4.000,- Term 3) 2.0 * USD 100,- = USD 200,- Term 4) 2.0 * USD 5.000,- = USD 10.000,- Sum: USD 16.200,- that we devide by the amount of periods set, in this case 4. The recommended credit limit would be: USD 16.200,- / 4 = USD 4050,-