Customer Form // Accounting Tab

The next tab to be configured is the ACCOUNTING tab.

Note that fields with (*) are compulsory in the creation of a customer.

Customer Credit Management

The following tools help to manage the terms and conditions on the customers' outstanding balance ensuring your customers comply with your company's credit policy.

  • Terms(*): Credit term the client is allowed to, i.e. when the payment is due for invoices.

  • Credit Limit(*): The maximum outstanding balance a client is allowed in USD. Note that it must be greater than 0 (>0) for Billing clients, and must be 0 for Shipping clients.

  • Credit Extesion (Days): In case you want to give the customer some extra time in days to pay, you can use this field.

If your client has a Credit Limit and/or Credit Term issues, the customer will no longer appear on the PO page and will be flagged in the Search Purchase Order Page.

Customer's SRI Authorization Data

The following marked information is taken into the SRI XML file for the SRI authorization of invoices, guías, and credit/debit notes to the SRI system. Note that the XML file takes the information of the billing customer, therefore if some of the settings listed below are set incorrectly, the SRI authorization will be done incorrectly or will be blocked depending on each case(See SRI Cases).

  • RUC #: ID number of the customer. In case this is not set, the system generates a fictitious ID(9999999999999) for the SRI XML.

  • Payment Method: Set the payment method your customer is going to use for the receivables: CASH / NO FINANCIAL SYSTEM, ACH, DEBIT CARD, ELECTRONIC MONEY, CREDIT CARD, OTHER FINANCIAL SYSTEM, ENDORSEMENT OF TITLES. This data will be added to the SRI XML in the additional information section.

  • SRI Client Type(*): You can set your customer as Sociedad or Persona Natural. The system sets Sociedad as default.

  • Part Relacionada Exp(*): Yes if the customer is related to your company. No otherwise. The system sets No as default. According to the SRI, a customer is related to your company if the customer's sales are equal to or more than 50% of your total sales.

  • SRI Identification(*): Set the type of ID number(RUC #): RUC, Cedula, Passport, Identificación del Exterior, and Venta Consumidor Final. Note that the default is N/A, so, you need to set the correct option on the creation of the client.

Customers' Receivables Data Management

The following settings help to configure your customer on the accounting receivables modules and pages like deposits, sending statements, etc.

  • Collector: Set the person(user) assigned to collect the receivables from the customer. If the user does not appear on the dropdown menu see: Manage Users

  • Commission %: Set a percentage if you want to manage commissions through the Customer Invoice PDF method.

  • Account: Select the ledger account where your customer receivables will be registered.

  • Unknown Deposit Client: Yes to allow the movement of unapplied deposits from one client to another, No otherwise.

  • Opening Date: Set the date of your customer's starting account point. The default date is 01/01/2000.

  • Statement Format: Select a PDF statement format for your customer. The default is New Customer Statement. To see the different formats go to Statement PDF Formats.

  • Default Deposit Account: Set the default bank for your customer's deposits/payments.

The Target Percent Modifier field divides the value entered by 100. This means, if we want our percent modifier to be 0.28, we must only enter 28 in this field.

Other Customer's Accounting Management Tools

  • Tax Haven: Yes if the customer belongs to a city considered a tax haven, and No otherwise.

  • Target Modifier: (Master App Functions)

  • Target Percent Modifier: (Master App Functions)

  • Block Modifier: (Master App Functions)

  • Use Master Invoice: This function groups different purchase orders(POs) of the same day in one invoice. Set it to Yes If you want to activate it.

  • Stripe Webshop Checkout: Functionality related to the Webshop, Yes if the client has an Stripe Account and wants to manage its payment via Stripe.

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